Rules Regulations

Administrative Regulations on Scholarships at DUT

2014-11-20 11:03:46  点击:[]

    1. Terminology
    CSC refers to Chinese government scholarship;
    LSC refers to Liaoning government scholarship;
    CIS refers to Confucius Institute scholarship;
    DUT scholarship refers to Dalian University of Technology presidential

    2. Scholarship Coverage
    2.1 Coverage of Full Scholarship: 
    2.1.1 a waiver for registration fee, tuition, lab experiments, internship and basic textbooks;
    Cost on experiments and internship beyond curriculum (if required by scholarship recipient) is on students’ own expense;
    Basic textbooks refer to textbooks for courses designated by DUT. Cost for other books and materials are on students’ own expense;
    2.1.2 Free on-campus dorm accommodation (single rooms for PhD, double rooms for undergraduate and master’s students);
    Or monthly financial aid from DUT for renting apartments on voluntary request for living off campus: CNY 800 for PhD and senior scholar; CNY 600 for undergraduate, master’s students and general scholar;
    2.1.3 living allowance: distributed according to scholarship types, including CSC,LSC,DUT and specific standard;      
    2.1.4 one-off settlement subsidy(CSC scholarship ONLY);
    CNY 1000 for those who will study in China for less than one academic year;
    CNY 1500 for those who will study in China for more than one academic year (inclusive);
    2.1.5 Comprehensive Medical Insurance and Protection Scheme for International Students, and Outpatient Medical Insurance for Common Diseases-- CSC and LSC scholarship ONLY (see Appendix);
    2.1.6 One-off inter-city travel reimbursement based on actual situation(CSC scholarship ONLY), i.e.
    A ticket of a hard seat or a hard berth from port of entry to the university for major or language (preparatory) study;
    A ticket of a hard seat or a hard berth between the two cities where the university for language (preparatory) study and major study are;
    A ticket of a hard seat or a hard berth from the city where international students graduate to port of exit;
    2.1.7 Generally, cost on international traveling is undertaken by dispatching sections. Cases in particular protocols can be settled according to the specific agreement;
    2.2 Coverage of Partial Scholarship:
    One or more items of that of full scholarship;


    3 Provision on Living Allowance (Full scholarship)
    3.1 Living allowance of full scholarship is issued monthly since the day of enrollment. For the first month of new students, full living allowance will be granted if registration done by 15th (inclusive); half of the living allowance will be granted if registration done after 15th. For graduates with full scholarship, living allowance is extended by half a month since the day of official graduation of DUT. For those who drop out, wind up or suspend their study, living allowance discontinues since the next month.
    3.2 Living allowance continues on vacations up to DUT specification, and can be reissued after return to those who cannot receive it because of being on leave during the vacation.
    3.3 Living allowance will be suspended for a month in case of delayed registration without informing DUT or absence without official permission over a month.
    3.4 For those who are to return to homeland or leave Dalian for research, application to both the supervisor and SIE is required. A research proposal including outline, content, destination and duration of the study should be submitted at the same time. The investigation can only be conducted with official permission and last less than 3 months. After returning to the campus, an official report is needed to reissue living allowance, as well as the supervisor’s approval and SIE’s evaluation. 3-month living allowance will be reissued at most, even for a research over 3 months. A long-distance research without official approvals or qualified report will result in living allowance deducted during the leave. Each scholarship student can only return to homeland or leave Dalian for research once throughout his/her study process at DUT.
    3.5 For those who are permitted to suspend the study because of severe illness, cost of going back is on their own expense. Qualification for the scholarship can be retained for at most one year, during which living allowance ceases. With permission of resumption, duration of the scholarship can be prolonged yet not longer than that of the suspension. Qualification for the scholarship can be retained for other causes of suspension.
    3.6 Evaluation on scholarship qualification is conducted on a yearly basis. A result of “FAIL” will lead to discontinuation or termination of scholarship.
    A one-year suspension starts since the next academic year;
    A termination of scholarship starts on the day it is notified, and never resumes;


    4 Provision on Scholarship Extension
    How to apply for scholarship extension:
    4.1 Application for scholarship extension from undergraduate students is not accepted.
    4.2 Basically, duration of master’s study is 3 years. In principle, application for scholarship extension from master students is not accepted.
    4.3 Application for scholarship extension from PhD students:
    4.3.1 Duration of PhD study is 3 or 4 years. The scholarship can be prolonged by its due time:
    CSC scholarship can be prolonged by less than one year;
    LSC scholarship can be prolonged by less than one year with application for support by DUT scholarship (living allowance remains);
    DUT scholarship can be prolonged by less than one year; so is the same with DUT partial scholarship;
    4.3.2 For PhD students whose study duration has already been prolonged by one year, degree seeking free from tuition is still possible if application accepted but cost other than tuition is on their own expense;
    4.4 Procedures for Scholarship Extension:
    4.4.1 Fill in 《Application Form for Scholarship Extension》 by the time of expiration with accurate information. Fill in the “Supervisor’s comments” column with the applicant’s detailed status by supervisor him/herself. Hand the complete form to School of International Education for evaluation;
    4.4.2 Applicants for CSC scholarship extension should apply to their dispatch divisions or embassies/consulates who recommended them to DUT at the beginning of the year. Both an official request letter from the dispatch division and a complete 《Application Form for CSC Scholarship Extension》 are required by SIE and CSC for evaluation;
    4.4.3 Application for scholarship extension should be submitted by April 20th each year. Overdue applications are not accepted;


    5 Provision on application for Leave of Absence, Reinstatement and Withdrawal
    5.1 Leave of Absence
    5.1.1 Application in written form and reference materials (e.g. Medical reports) are required by SIE for scholarship recipients who need to suspend their study because of health problems. SIE will evaluate the case according to DUT regulations;
    5.1.2 Causes for suspension other than health problems are not accepted, and will lead to termination of scholarship;
    5.1.3 The scholarship discontinues on the day of suspension as approved. Students are required to return to their own country as soon as possible with traveling expenses self-paid;
    5.2 Reinstatement
    5.2.1 Upon the end of the leave period, necessary documents (e.g. Health report) are required for reinstatement application to SIE;
    5.2.2 With an approval of reinstatement, documents such as 《Reinstatement Letter》 and 《JW 202 Form》  will be provided by SIE to apply for visa. For those whose reinstatement application is rejected, they will be informed with an official notice;
    5.2.3 For student with a reinstatement approval, the scholarship will be resumed on their return. The resumption extends their scholarship duration but never exceeds the leave of absence period;
    5.3 Withdrawal
Qualification of the scholarship will be terminated since the day of withdrawal. Traveling expenses to his/her own country will be self-paid.


    6 Annual Review of Scholarship Status
    To bring its benefits and effects into full play, the following measures are formulated specifically to carry out Annual Review of Scholarship Status. Annual Review refers to the comprehensive assessment system which the international students studying in China under Chinese scholarship programs (hereinafter referred to as the scholarship students) shall go through annually. It will decide whether they are qualified to continue or to renew the scholarship.
    The scholarship students who have studied in China for more than one year or who have finished their planned study programs and wish to extend their scholarship should go through Annual Review.
    The details of Annual Review include:
    1) academic performance (including the examination or test results of all courses in the first term and the general performances in the second term of this academic year);
    2) study attitude, attendance;
    3) conducts, rewards and punishments received;
    According to the DUT rules of teaching and the student registration, DUT assesses whether the students are qualified to continue or to renew the scholarship, and then decide on their results either qualified or unqualified, and proposals on whether to provide, suspend or terminate the scholarship. 
    The students, whose scholarships are suspended, from the beginning of next academic year, will not be awarded the scholarships any more. However, they can apply to continue their studies as self-financed students or ask for exemption of certain fees according to the regulations of the institutions. Before the period of suspension is over, those involved can apply to go through Annual Review of that year. If they pass the review and get the approval, they can renew their scholarship from the next academic year.
    Those who have their scholarship terminated will stop to have the scholarships from the day of proclamation and cannot renew their scholarships any more.


    7 Chinese Language Instruction for Scholarship Students
    Scholarship recipients of Chinese-taught degree programs must take one-year preparatory courses and pass the required scores of HSK before major studies. Otherwise, a one-academic-year probation is provided, and scholarship students who pass HSK requirement can be officially accepted into major studies.
    Specific HSK requirement for Chinese-taught majors:
    1) Undergraduates:
    No less than Band 3 in HSK or Band 4 in New HSK (180 or above) for students who apply for courses in science, engineering, economics, and management;
    No less than Band 4 in HSK or Band 4 in New HSK (195 or above) for students who apply for courses in literature, history, philosophy, and art;
    2) Postgraduates:
    No less than Band 4 in HSK or Band 4 in New HSK (195 or above) for students who apply for courses in science, engineering, economics, and management;
    No less than Band 5 in HSK or Band 4 in New HSK (210 or above) for students who apply for courses in literature, history, philosophy, and art;
    3) HSK tests are organized by SIE in June each year for scholarship students taking Chinese language courses. Those whose test scores meet the requirement of entry are allowed to go on with further procedures to major studies;
    4) Those who miss the test mentioned above in Item 3 should register for HSK and take the test on their own before the new semester in September each year with all cost self-paid; 
    5) For those who fail HSK standards by the beginning of a new academic year, a one-year major probation can be available on an application. Within the year of probation, PASSes of all courses and Band 5 in New HSK (180 or above) are required; otherwise the CSC scholarship will be terminated;


    8 This regulation is in trial effect since September 1st 2014. It is applicable to CSC/LSC/DUT scholarship students, and can be referred to for students in other programs and CIS recipients.


    9 The interpretation of this regulation shall be vested in School of International Education, Dalian University of Technology.


    Appendix About Outpatient and Emergency Medical Insurance
    The RMB650 Yuan/year insurance will be deposited to the student’s Outpatient and Emergency Medical Account by DUT, thus reasonable cost at Outpatient and Emergency will no longer be reimbursed. Other medical cost beyond RMB650 Yuan will be reimbursed according to a specific proportion which should be done by students themselves at the insurance company.
    If the Insured international students receive outpatient or emergency medical treatment because of illness and incur actual and reasonable expenses for medical treatment, the insurance company shall be liable for 85% of the payment that is beyond accumulative RMB650 Yuan within the same period of insurance, limited to RMB600 Yuan per day and an accumulative amount of RMB20000 Yuan. The insurance liability shall be terminated once the accumulative amount of payment reaches the sum insured.
    Documents for medical treatment for outpatient settlement claims  
    1) Copy of passport and visa page of the Insured;
    2) Original of receipt;
    3) Medical record, detailed expenditure sheet and copy of examination report and laboratory test report of each respective treatment;
    4) Copy of valid insurance certificate;
If the fees have exceeded the minimum payment line of RMB650 Yuan, then the medical record, detailed expenditure sheet and copy of examination report and laboratory test report of treatment that costs below 650 Yuan are also required to be presented.
    More about Outpatient and Emergency Medical Insurance can be found at
or by calling 4008105119-1, a 24-hour service for insurance of international students.

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